Corporate secretarial, accounting and payroll services

• Act as named company secretary and designated representative
• Provide registered office address 
• Maintain corporate records and statutory registers including Significant Controllers Register​
• Prepare Annual General Meeting documents and assist in Board Meeting management 
• Prepare Annual Return for filing with the Hong Kong Companies Registry (“HKCR”)
• Review group structure and policies

• Arrange annual renewal of government licence fee and payment of registered office and registered agent fee 
• Provide correspondence address in Hong Kong 
• Maintain statutory records, financial records and underlying documentation
• Provide secretarial support on corporate changes and apply for certificate of incumbency and certificate of good standing
• Prepare BVI / Cayman Islands Annual Economic Substance Return and arrange for submission 
• Liaise with offshore registered agent in arranging and filing of Annual Financial Return via registered agents’ online platform 
• Provide assistance in relation to Beneficial Ownership Register

• Review the company’s constitutional documents and jurisdiction laws to confirm the permissibility to transfer out the company 
• Prepare necessary documents including directors’ and shareholders’ resolutions and standard Articles of Association required under the Hong Kong Companies Ordinance and coordinate with offshore lawyers to obtain the legal opinions
• Prepare and submit documents package for application for inward re-domiciliation to Hong Kong with the HKCR
• Liaise with the registered agent on the necessary filings to effect the continuation out of the original domicile
• Obtain the Certificate of Re-domiciliation and Business Registration Certificate 
• Provide post-redomiciliation formalities

Provide training to and help the board of directors of listed issuers to keep abreast of directors’ duties and responsibilities and the latest development on regulatory requirements and corporate governance practices. Watch our Directors' trainings.

Provide comprehensive administrative support services by providing support on administrative tasks, board supports, arrangement of board / committees meetings, minutes documentation and internal guideline / policy drafting etc. to empower corporations / organisations to focus on strategic decision making and for enhanced operational efficiency purpose.

• Assist in designing / documenting HR policies, staff expenses claim polices, staff handbook, etc.
• Post job advertisement with recruiter based on client’s requirements, arrange interview and liaise employment offer with selected candidate
• Assist in on-boarding procedures
  • Prepare employment contract
  • Arrange on-boarding meeting for new joiner
• Assist in off-boarding procedures
  • Prepare separation letter
  • Arrange off-boarding meeting for leaver
  • Explain final pay details to leaver

• Set-up payroll database
• Payroll processing, prepare payroll related payment instructions
• Calculate statutory entitlements under the Employment (Amendment) Ordinance
• Prepare promotion letter
• Arrange life / medical insurances enrolment for new joiner / termination for leaver
• Rental Reimbursement Scheme policy set up and administration
• Provide designated bank account and authorised signatories for effecting payroll related payments

• Mandatory Provident Fund (“MPF”) scheme set up and administration (new joiner enrolment, leaver termination and group transfer), MPF calculation and reporting
• Employees’ Compensation Insurance (“ECI”) set up, annual renewal and new joiner / leaver reporting
• Tax filing – Employer’s returns and notifications

• Leave entitlements and leave management
• Staff claims and payment processing
• Time and attendance management
• Update / tracking of training records

• Online payroll calendar and reminders
• Data room for document management
• Employee Self-Service (ESS), e.g. electronic payslips, electronic leave management and others

• Payroll health check
• Update HR policies and staff handbook, etc.
• HR and payroll advisory

• Validation of approved supplier invoices and travel and entertainment reports against relevant policies / contracts, liaise with relevant party and obtain client management approval
• Invoices payment / travel and entertainment claims reimbursement processing
• Cheque / electronic payment preparation
• Bank transaction reconciliation
• Monitor cash flow, liaise with client / bank to arrange funding based on company’s operation need
• Assist in opening bank / corporate credit card account

• Assist in designing / formulating / documenting the internal control policies
• Health check of financial reporting processes and related control

• Placement of experienced professionals on-site at client's office to bridge temporary resources gap or assist in special projects
• Provision of professionals for development of and knowledge sharing on newly set-up accounting and payroll function