Suppliers (including subcontractors and individuals associated with our supplier and subcontractors)
Collection of personal information
We collect and process personal information about our suppliers (including subcontractors and individuals associated with our suppliers and subcontractors) in order to manage the relationship, contract, to receive services from our suppliers and, where relevant, to provide professional services to our clients. The personal information is generally business card information and includes name, employer name, phone, email and other business contact details and the communications with us.
Use of personal data
We use personal information for the following purposes:
Receiving services
We process personal information in relation to our suppliers and their staff as necessary to receive the services they are contracted to provide. For example, where a supplier is providing us with facilities management or other outsourced services, we will process personal information about those individuals that are providing services to us.
Providing professional services to clients
Where a supplier is helping us to deliver professional services to our clients, we process personal information about the individuals involved in providing the services in order to administer and manage our relationship with the supplier and the relevant individuals and to provide such services to our clients (for example, where our supplier is providing people to work with us as part of a PwC team providing professional services to our clients).
Administering, managing and developing our businesses and services
This includes:
- managing our relationship with suppliers;
- developing our businesses and services (such as identifying client needs and improvements in service delivery);
- hosting or facilitating the hosting of events; and
- administering and managing IT systems, websites and applications.
Security, quality and risk management activities
We have security measures in place to protect our and our clients’ information (including personal information), which involve detecting, investigating and resolving security threats. Personal information may be processed as part of the security monitoring that we undertake; for example, automated scans to identify harmful emails. We have policies and procedures in place to monitor the quality of our services and manage risks in relation to our suppliers. We collect and hold personal information as part of our supplier contracting procedures. We monitor the services provided for quality purposes, which may involve processing personal information.
Providing information about us and our range of services
We use business contact details to provide information that we think will be of interest about us and our services in accordance with permissions required by law. This includes industry updates and insights, other services that may be relevant and invites to events.
Complying with any requirement of law, regulation or a professional body of which we are a member
As with any provider of professional services, we are subject to legal, regulatory and professional obligations. We need to keep certain records to demonstrate that our services are provided in compliance with those obligations and those records may contain personal information.
Data retention
We retain the personal information processed by us for as long as is considered necessary for the purpose for which it was collected. Personal information will be retained about our contacts at our suppliers for as long as it is necessary for the purposes set out above (e.g. for as long as we have, or need to keep a record of, a relationship with a contact, which is for the duration of our relationship with a contact or their organisation). Personal information may be held for longer periods where extended retention periods are required by law or regulation or in order to establish, exercise or defend our legal rights.
